Asset Management Program
Manage assets with ease with the #1 open source asset management software.
Optimal makes asset management hassle-free from procurement to consumption, from IT infrastructure to equipment. Cover all branches of your organization under one centralized system. Take advantage of the many features available in a single tool for better asset management.
Asset life cycle
The Asset Lifecycle in Optimal is a powerful tool for companies and organizations seeking to manage their assets in an organized and efficient manner. By providing all this information in one place, the system contributes to improved transparency, data accuracy, and operational efficiency. With Optimal, asset management becomes easier from the acquisition stage to the disposal stage, contributing to sustainability and improving the organization’s financial performance.
Asset inventory
Optimal provides an integrated solution for managing asset inventory within organizations. The system enables management of all information related to an asset, such as its type, value, and location, as needed. Optimal also offers the ability to scan barcodes using the device’s camera, which speeds up the asset search process and increases productivity.
When a new asset is purchased, the system automatically creates an asset record based on the information stored in the item record. This ensures data accuracy and reduces human error.
With Optimal, organizations can make informed decisions based on accurate data about assets, helping improve efficiency and reduce costs.
Asset purchase
Optimal offers an effective solution for asset management from purchase to depreciation. When a new asset is purchased, the system automatically creates a record for the asset based on information stored in the item manager. The system allows for updating the depreciation schedule and managing depreciation details flexibly based on original value and useful life. Optimal also enables asset insurance management, recording coverage details and expiration dates.
Asset sale
Optimal offers a comprehensive solution for managing asset sales. When an asset is sold, the system records the sale details, automatically generates an invoice, and updates the asset record to classify it as “sold.” The resulting profit or loss is calculated based on its original value and accumulated depreciation.
Automating asset depreciation
Optimal offers an integrated solution for automating the asset depreciation process, saving time and increasing accounting accuracy. Organizations can create custom depreciation schedules for different asset classes and choose depreciation methods such as straight-line or declining-rate depreciation. After creating the schedules, the system automatically calculates depreciation and updates accounting entries in the general ledger.
Asset scrapping
The Optimal system enables organizations to scrap assets easily and efficiently. Users can select the asset to be scrapped, specify the reason for scrapping (such as damage or total depreciation), and execute the process with one click. The system then automatically creates accounting entries, such as canceling the asset’s value and updating accumulated depreciation.
Adjust the value of assets
Optimal allows for easy and accurate adjustments to asset values when sudden changes occur. Users can enter the new value of the asset, whether an increase or decrease, and the system automatically creates accounting entries based on the entered adjustment, such as adjusting the asset account and accrued depreciation.
After adjusting the value, the system recalculates depreciation based on the asset’s adjusted value, helping to accurately update financial records. The system also adheres to accounting standards.
Asset reports
Asset reports in Optimal are an essential tool for asset management within organizations. The system provides standard, ready-made reports that help track assets and assess their value and financial condition, such as asset value and depreciation reports. The system also allows users to easily create custom reports, providing flexibility to analyze the data they care about. These reports help make data-driven strategic decisions, such as improving financial planning and analyzing returns on investment. By using these tools, organizations can increase data accuracy, improve transparency, and reduce errors, contributing to enhanced performance and more effective decision-making.
Instant allocations
Optimal offers instant customization capabilities by adding custom fields and tailoring forms to business needs. New fields of multiple types can be added, and forms can be customized by modifying the order of fields or hiding them based on user roles. The system also allows the creation of custom print formats using HTML and Jinja to design documents and reports that match the company’s identity.
These customizations help improve efficiency, simplify the user experience, and increase the accuracy of information entered, enhancing overall system performance.
Multilingual program
Optimal supports multiple languages, allowing users to easily change the system interface language. Users can switch between languages in menus, forms, and reports, and can add custom translations if one isn’t available. Multilingual support improves communication, increases productivity, and makes the system flexible to meet the needs of businesses operating in multilingual markets.
Optimal
It is the world’s best 100% open source software solution.
Effectively maintain and manage multi-level bills of materials, production planning, job cards, and inventory.
Get a real-time view of your cash flow. An integrated accounting module covers all aspects of bookkeeping.
Manage the entire employee lifecycle from onboarding, payroll, attendance, expense claims, assets, and even termination.
Complete internal and external projects on time, on budget, and on profit. Track tasks, schedules, and issues by project.
Increase production efficiency and reduce costs by managing the sales and purchasing cycle, from purchasing to sales orders.
Optimal comes with full-featured content management with blogs, web pages, and forms.
Maintain and manage asset details, movement, value adjustments and depreciation.
Deliver a better service experience with our easy-to-use issue tracking tool and built-in knowledge base.
Warehouse management
Start managing your different stores and tracking your inventory in an easy and accurate way.
Integrate with your favorite apps
Optimal has a suite of built-in integrations that help your business get up and running faster.
Pricing Display
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