Account Management – En

Account Management Program

Manage your finances with 100% open source accounting software.

All the tools you need to manage cash flow in one place, from recording transactions to summarizing and analyzing financial reports.

Real-time view of your accounting books

The Optimal system provides integrated tools for viewing accounting books in real time and analyzing financial performance using customizable accounting dashboards. Key performance indicators can be customized to track various aspects of financial performance, such as revenue, expenses, and taxes, enabling quick and informed decision-making. The system also allows customizable accounting dimensions to classify and analyze financial activities based on defined criteria. All of these features provide a comprehensive analysis of the organization in one place, facilitating financial performance monitoring, achieving greater efficiency, and increasing profitability.

Account tree

The Optimal chart of accounts is an essential tool for organizing and managing a company’s financial transactions. It consists of a hierarchical structure that allows accounts to be categorized into main and sub-accounts, helping to accurately track revenues, expenses, assets, and liabilities. The Optimal chart of accounts offers numerous features, such as classification flexibility, support for accounting standards, and accurate financial reporting. It also enables detailed account management and easy tracking of financial performance, helping companies make informed financial decisions and effectively analyze their financial results.

Daily entries and payments

In the Optimal system, journal entries and payments help maintain an accurate and clean accounting ledger, avoiding discrepancies when closing accounts. The system allows tracking of deferred or accrued revenues and expenses, with the ability to set notifications to close financial periods on time. It also allows for quick settlement of advance payments, enhancing cash flow accuracy. With these tools, businesses can improve their accounting efficiency and make accurate financial decisions based on real-time reports on payments and revenues.

Billing and Pricing

Optimal provides integrated solutions for managing invoices, pricing, and tracking outstanding payments. Invoices can be automatically generated based on the products or services sold, with payment terms defined and pricing and discounts customized to the customer. The system also provides email and SMS reminders to customers, helping to keep track of overdue payments.

Additionally, Optimal allows you to create custom printable invoice templates using HTML and Jinja, allowing you to design professional invoices that align with your company’s identity. This helps improve financial efficiency, increase transparency, and strengthen customer relationships.

Multi-currency accounting

Optimal enables efficient multi-currency account management. Different currencies can be added and the company’s base currency can be selected. Transactions made in different currencies are automatically converted to the base currency using the specified exchange rates.

Financial transactions such as invoices and payments can be managed in multiple currencies, automatically recorded and converted to the base currency. The system also provides automatic exchange rate updates and generates accurate financial reports in the base currency.

These features contribute to simplifying accounting processes, improving the accuracy of financial reports, increasing transparency, and saving time, making the management of international financial transactions easier and more efficient.

Automatic billing

Optimal’s automatic invoicing allows businesses to automatically generate invoices based on pre-defined subscription orders, reducing human error and improving operational efficiency. After setting up subscriptions for customers, the system generates invoices on time (monthly or annually) without manual intervention. This feature helps improve cash flow, reduce costs, and allows for easy subscription tracking. Automatic invoicing also integrates with other parts of the system, such as inventory and accounting, to ensure the accuracy of financial and administrative transactions.

Banks

In the Optimal system, the bank management feature allows real-time monitoring of bank balances, as financial data is automatically synchronized with bank statements. The system allows for uploading bank statements, ensuring accurate accounting and facilitating the bank reconciliation process.

Instant allocations

Optimal offers instant customization capabilities by adding custom fields and tailoring forms to business needs. New fields of multiple types can be added, and forms can be customized by modifying the order of fields or hiding them based on user roles. The system also allows the creation of custom print formats using HTML and Jinja to design documents and reports that match the company’s identity.

These customizations help improve efficiency, simplify the user experience, and increase the accuracy of information entered, enhancing overall system performance.

Multilingual application

Optimal supports multiple languages, allowing users to easily change the system interface language. Users can switch between languages in menus, forms, and reports, and can add custom translations if one isn’t available. Multilingual support improves communication, increases productivity, and makes the system flexible to meet the needs of businesses operating in multilingual markets.