Warehouse management

Start managing your different stores and tracking your inventory in an easy and accurate way.

Full control and tracking of all your stores

Integrated inventory management is a key factor for business success. It includes complete control over warehouses, tracking items across multiple warehouses, and linking warehouses to the financial accounting system. This integration ensures accurate tracking of inventory values and the impact of changes on financial accounts. Different types of inventory entries, such as FIFO, LIFO, and weighted average, can be used depending on the company’s needs. Performing batch operations also allows for efficient inventory adjustments and provides accurate and timely reports on the current inventory status, which aids in making informed strategic decisions.

Multiple warehouses

Optimal allows for the flexible management of an unlimited number of warehouses. Multiple warehouses can be added and displayed in a comprehensive chart that shows the inventory status of each. The system also allows for the creation of separate financial accounts for each warehouse, facilitating accurate analysis of expenses, inventory movements, and profits and losses. Inventory movements between warehouses can be tracked, costs and revenues monitored, and profitability analyzed for each warehouse individually. It also provides comprehensive reports on the company’s overall profitability, helping improve performance and make effective strategic decisions.

Linking accounts to stores

Linking accounts to warehouses in the Optimal system enables accurate tracking of inventory costs, as accounts are automatically updated with each inventory transaction, whether purchase or sale. This helps accurately analyze expenses and profits and automatically reflects the costs of inventory sold. The system helps maintain accurate inventory balances, preventing errors associated with manual data entry. It also enhances monitoring of sold items and enables informed strategic decisions regarding sales and purchasing, helping businesses improve efficiency and achieve profitability.

Warehouse movements

Optimal provides a comprehensive solution for managing inventory transactions such as receiving items, moving them between warehouses, repackaging, and disposing of them. The system allows for accurate tracking of these processes and automatic inventory updates. It also provides real-time reports with detailed information on all inventory transactions, helping to monitor performance and analyze costs effectively. These reports can optimize receiving, moving, and resupply processes, contributing to improved efficiency and reducing waste and costs, thus facilitating informed strategic decisions.

Selection lists

The Optimal system provides an efficient way to control serial numbers and batches through picklists that facilitate the identification of serial numbers or batches during order fulfillment. The system allows for precise tracking of each unit or batch, with the ability to assign specific instructions, such as expiration dates or quality restrictions, to each batch. This helps improve tracking accuracy, speed up processes, and ensure a high level of inventory control, enhancing operational efficiency and contributing to sound strategic decisions.

Checking large inventory movements

Optimal offers an inventory entry feature that allows warehouse managers to accurately and securely verify large inventory movements and valuable items. When receiving or sending large shipments, the manager records the entry to document quantities and specifications, while also verifying quality and ensuring that actual quantities match the recorded quantities. This feature improves inventory accuracy, increases transparency, and enhances security. It also helps reduce human error and provides real-time reports on inventory movements.

Quality inspection

The Optimal system provides an effective quality control mechanism by linking inventory transactions to the inspection process. The system allows you to specify the specifications of the sample to be inspected, such as the number and product parameters. After entering quality readings, a decision can be made to accept or reject items based on their conformity to the specified specifications. This process contributes to improving inventory accuracy, increasing transparency, and ensuring the quality of products delivered to customers. It also provides accurate reports for performance review and overall improvement of inventory operations.

Inventory settlement

Inventory reconciliation in Optimal is a process that ensures that actual inventory balances match the balances recorded in the system, helping correct discrepancies caused by errors or changes in inventory. Inventory is updated based on these discrepancies, including handling serial and batch items. The feature offers numerous benefits, such as accurate accounting, improved inventory management, increased transparency, and faster error correction. Inventory reconciliation also contributes to improved profit and loss reporting and sound strategic decisions in inventory management.

Short inventory balance

The Optimal inventory summary balance is an important tool that helps businesses make accurate inventory decisions based on actual data over a specific period of time. This report tracks the quantities of items available in warehouses upon receipt, disbursement, or transfer between warehouses. It helps avoid overstocking and shortages and ensures timely and accurate order fulfillment. It also enhances efficiency and reduces resource waste by providing up-to-date information that supports effective decision-making and improved inventory management.

Split or move batches

Splitting or moving batches in Optimal helps manage inventory effectively across different warehouses. Batches can be split or moved between warehouses to distribute inventory evenly according to actual needs. It also allows tracking of important details such as manufacturing and expiration dates and serial numbers for each batch. This feature contributes to improving inventory accuracy, quality control, reducing waste due to expiration, and distributing inventory efficiently across different warehouses. It helps companies achieve high efficiency, distribution flexibility, and improved inventory management across different locations.

Multi-channel sales

Optimal provides an integrated solution for managing multichannel sales platforms such as Shopify, WooCommerce, and Amazon MWS. The system allows you to integrate items, customers, and sales orders from these platforms into one place. Inventory is automatically updated, and invoices and payments from all channels are consolidated into a unified accounting system. It also provides comprehensive reporting to analyze performance across different channels, helping businesses make informed strategic decisions and improve the customer experience.

Instant allocations

Optimal offers instant customization capabilities by adding custom fields and tailoring forms to business needs. New fields of multiple types can be added, and forms can be customized by modifying the order of fields or hiding them based on user roles. The system also allows the creation of custom print formats using HTML and Jinja to design documents and reports that match the company’s identity.

These customizations help improve efficiency, simplify the user experience, and increase the accuracy of information entered, enhancing overall system performance.

Multilingual application

Optimal supports multiple languages, allowing users to easily change the system interface language. Users can switch between languages in menus, forms, and reports, and can add custom translations if one isn’t available. Multilingual support improves communication, increases productivity, and makes the system flexible to meet the needs of businesses operating in multilingual markets.